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欢迎来到档案界!2024年05月03日
工程档案管理
1. What is the purpose of document and record management?
a) To keep important papers in an organised manner
b) To ensure compliance with legal requirements
c) To improve communication within the organisation
d) All of the above
2. Which of the following is a record?
a) Memo from a manager to their team
b) Meeting agenda
c) Sales report for the month
d) All of the above
3. What is the first step in managing a document or record?
a) Creating it
b) Storing it securely
c) Reviewing it for accuracy
d) Identifying it
4. Which of the following is not a type of document?
a) Policy
b) Agreement
c) Email
d) Spreadsheet
5. What is retention schedule?
a) A plan for disposing of records
b) A list of documents that an organisation keeps
c) A set of guidelines for creating documents
d) A policy for sharing records with outside parties
6. Why is version control important?
a) To eliminate errors in documents
b) To ensure only one person is working on a document at a time
c) To keep track of changes in the document over time
d) To make sure everyone on the team has the latest version of the document
7. What is the purpose of a document audit?
a) To ensure that records are being properly managed
b) To track changes made to a document
c) To review the contents of a document
d) To create new files for documents
8. Which of the following is not a benefit of effective document and record management?
a) Reduced risk of legal liabilities
b) Increased employee productivity
c) Improved customer satisfaction
d) Higher profits
Answers:
1) d
2) c
3) d
4) c
5) a
6) c
7) a
8) d